Erasmus+ Outgoing

You want to go on an Erasmus+ mobility, but don’t know where to start? Follow these steps:

Step 1: Gather information about going abroad

• Find out if you are eligible to go abroad and what the requirements are
• Browse partner universities
• Read previous exchange student’s experience reports

Step 2: Apply (there are two application periods per academic year: one at the beginning of the Winter semester and one in the Summer semester)

• Gather all the required documents (see below)
• Write your letter of motivation, rank up to five partner universities according to your preference and state the intended semester of departure
• Submit the application to the Departmental Coordinator via e-mail
• Await the nomination decision and apply to the partner university

Step 3: Prepare for your stay abroad

• Complete all necessary documents for the Erasmus+ grant
• Fill in your Learning Agreement
• Take all necessary measures to ensure your financing during your stay abroad
• Plan and organise your journey, housing and insurances

Document Process

Before departure, the following documents need to be submitted to the Dean’s Office:

• Learning Agreement (signed by both the coordinator from the sending institution, the coordinator from the receiving institution, and the student) – mandatory
• Application for the recognition of credits for the diploma seminar, together with the opinion of the supervisor (if the student takes part in the programme in the semester in which the diploma seminar is carried out) or possibly an application supplemented with appropriate classes together with the opinion of the lecturers, if the student wants to study selected subjects at the home university during the trip – optional
• Application for the possibility of passing Physical Education or internships in the next semester/year (if applicable) if these subjects are not completed before or during the mobility.

During your stay abroad, the following documents need to be submitted to the Dean’s Office:

• Changes to the Learning Agreement – if the student makes changes to the Learning Agreement during the mobility period. The document with the changes indicated, and the signatures from all three parties should be submitted at the latest one month after the beginning of the semester at the host university.

After returning from the mobility, the following documents need to be submitted to the Dean’s Office (no later than September 30th of the academic year in which the student participated in the programme):

• The student’s certificate of achievement approved by the coordinator – mandatory
  • How to fill it in?
    • In the column ‘form of classes’, enter eg. lecture, class, seminar, etc.
    • The column ‘grade’ will be filled in by the coordinator
    • The names of the classes should be entered in the original language and in English
    • The file should be submitted in an editable .doc format.
• Transcript of Records from the host university – mandatory
• Student’s application regarding the deficit of ECTS points – if applicable

Attention! Students are required to obtain 60 ECTS during the academic year, i.e. 30 ECTS per semester. A student must earn a minimum of 20 ECTS while they are abroad to be able to keep their eligibility for the Erasmus+ grant, but must earn 30 ECTS to pass the semester.

Related Documents:

• Erasmus+ Application rules
• List of Partner Universities (access via Office365 account in the uwr.edu.pl domain)
• Erasmus+ Rules of Settlement & Documents to be filled
• Mobility Capital Declaration